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10 reasons to choose M-Files

M-Files has all the features you need to make document management and enterprise content management simple and efficient. Discover the 10 reasons M-Files document management takes your organization to the next level.

Discover the value of M-Files during online demonstration.

User-friendly and familiar Windows interface

M-Files integrates directly with the Windows Explorer interface – there is no learning curve. Access and drag and drop documents to and from M-Files in seconds, just like a hard drive. And with efficient local caching, files can be opened quickly, even with slow and unreliable network connections.

Rapid implementation

M-Files is easy and quick to implement. Whether you choose to deploy the system alone or use our implementation services, you’ll be up and running in no time. Once set up, you can easily adapt M-Files and grow M-Files as your business changes, without the need for dedicated IT staff. M-Files is also available in the cloud, so you don’t need to purchase and configure your own server.

Eliminates document chaos

Avoid version problems and stay compliant with features such as check-in and check-out, old version retention, logs of changes and automatic version naming and numbering options.

Enables collaboration and automated workflows

Create ad-hoc collaboration commands or design advanced workflows to automate key business processes. M-Files facilitates collaboration with teams of both internal and external partners with features such as check-out/check-in, co-authors for simultaneous editing, and publication and intelligent data replication in the cloud.

Safety first

Control data visibility by hiding sensitive documents while keeping everything in one location. So everything is there, but only what you want to see is shown. You can also configure permissions to reduce human error, automatically schedule backups of data, and even integrate with Active Directory.

Location independent

View, create, edit and save documents anywhere – even in offline mode or on mobile devices – with automatic synchronization. Remote connections are incredibly fast. You can even set up web access to give anyone anywhere access to M-Files, including Mac and Linux users.

Integrate seamlessly with existing applications

M-Files integrates with all Windows applications, including Office, CAD, accounting and inventory solutions. Access to data vaults with standard file commands such as ‘Open’ and ‘Save As’. M-Files also supports all file formats, including standard Microsoft Office documents such as Word and Excel, PDF files, CAD models and drawings, images, scans of paper documents and e-mails and attachments.

Unlimited metadata possibilities

The advanced metadata-driven architecture provides a highly flexible environment that allows you to adapt the system to the specific needs of your business. You choose the document and information types you want to manage, and the properties – or metadata – you want to follow. Literally any object type can be created and managed, not only documents, but also projects, customers and contacts, and even industry-specific objects such as cases, audits and deviations. M-Files also supports relationships between documents, multi-file documents, document collections and templates.

Fast search and save time with dynamic views

Find the right documents and information quickly and easily with simple and advanced search options. Search by metadata, full-text file content or both, with productivity enhancing features such as dynamic filters and sorting functions that ensure you find the right information when you need it. M-Files eliminates chaotic folder structures with metadata-driven dynamic views that act as reusable custom “searches” that allow documents and other information to be displayed in multiple locations without creating confusing duplicates.

Configurable system with high connectivity

Define an active link to external databases such as CRM, ERP, accounting and billing systems, or import and link files from existing network drives. You can also scan paper documents, import email messages from your mail server or use the M-Files API for special integration needs.

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