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Document Management for Human Resources

A modern approach to easily manage and even automate employee related documents, records and HR related processes. This allows you to achieve more efficiency and you are assured of compliance.

Discover the value of M-Files during online demonstration.

People represent an enormous value for an organization

Building and maintaining a good team is one of the most important factors of a successful company. From recruitment and selection to hiring and then onboarding new staff. Every euro that organizations invest in efficiently and consistently managing and optimizing the employee lifecycle often pays for itself twice.

First, M-Files helps to comply with a variety of safety, health and work regulations. What makes the difference, however, is that organizations with M-Files build and maintain strong teams. With more intelligent HR management, employees grow faster, and so does the organisation itself.

Benefits Document Management Human Resources

Insight &
inspection

Employee related documents are often distributed throughout the organization. These documents are for example in e-mails, in folders on the network drive or in other storage locations or information silos (LEFT TO BLOG). M-Files stores all employee-related information centrally, in the cloud or on-premise. M-Files HR provides insight, control and efficient processing of employee documents and records.

Efficiency &
automation

Many HR processes today are done manually, making them time consuming with an increased risk of errors. By automating the management of HR documentation with M-Files HR, organizations reduce the risk of errors and easily comply with laws and regulations. Automation is done using easy-to-use templates, tasks and workflows, complete with integrated personal notifications.

Compliance &
security

M-Files HR assures organizations that employee records are secured and stored in line with government regulations (including GDPR/AVG). Thanks to the version history and full audit log, organizations easily comply with laws and regulations. Automatic permissions ensure that only legitimate individuals have access to employee confidential documents and information. Permissions automatically manage organizations on an individual or predefined group basis, including Active Directory support.

M-Files supports the entire employee cycle

Managing and processing job descriptions, CVs and preselection documents.

Structure the communication of onboarding information, track and monitor employee orientation and status.

Simplify the management of annual performance reviews. Create quick access to insights.

Manage and monitor the professional development of employees and work with certificates.

Manage and save employee records with a complete audit log and version history.

Integration with existing Human Resource systems

M-Files integrates with existing HRMS and HRIS systems. Systems like Workday and PeopleSoft integrate seamlessly with M-Files, even custom built systems or in-house developed databases are no problem at all.

M-Files HR is built on such an architecture that it is easy to link with other systems to provide a full 360 degree view of Human Resource documents and information.

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