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These are the functionalities of M-Files


Store documents and files quickly and easily, with the assurance that they can be easily found and opened by others.

Version management

Edit documents easily. Check a document in and out so there is always one version of it.

Dynamic views

A virtual folder structure that organises documents based on what it is rather than where you store it. Much more logical.

Short implementation

Not months, but weeks. So less cost.


Intelligent Metadata Layer

More on the Intelligent Metadata Layer

One entry point to all information

Combine all data, documents and information from other systems, without migrating them.

Automatic recognition

Thanks to AI technology, M-Files automatically recognises metadata from a document. M-Files even recognises the type and tells you whether something is, for example, a contract or an invoice.


Save emails and attachments instantly. M-Files automatically recognises what kind of information it is and saves it as such.


Streamlined workflows (invoicing, approval process, etc.) with automatic notifications. Simplify processes. Maintain insight and control.


Secure approval of documents and processes, even on mobile. Save paper and embrace flexibility.


Avoid unnecessary work. Standardise documents (contracts, invoices, etc.) where information is automatically inserted.

Simple sharing

Share a document with a single click. Send information securely, quickly and easily through numerous channels.


Applications for Android, iOS and Windows.

Smart search

Also within files, so everything is always found. Makes typos less important.

Comprehensive integration

Don't just keep your current systems (investments), make even better use of them. That saves money and delivers more results. More on integrations.


Set permissions based on what something is, rather than where it is stored. This gives more authorisation options, even for complex authorisations.

Working together

Edit one document at a time, so you see what someone else is doing and really collaborate. Unambiguously and without duplicates.

Offline available

Never dependent on an internet connection again. Access documents and information even without an internet connection. Welcome mobility.

Scan & OCR

Scan document and make them instantly searchable with OCR technology. M-Files works with really any USB scanner.

Notes & highlighting

Easily add comments and highlight sentences or whole pages. View this per user or even all comments in one.

Mobile scanning

Scan documents (e.g. bills) and insert them directly into M-Files with the apps for Android, iOS and Windows.

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