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Document version management

Version management from M-Files ensures that you always have access to the latest and correct version of a document. You can easily see what has changed, who changed what and when the change was made, so you don't have to worry about outdated documents or manually sorting through multiple file versions.

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Why is version control important?

Searching for the right document can be time-consuming. How do you know that the document you have in front of you is the last one? Searching through multiple versions of the same file and comparing changes takes time and reduces productivity. Instead, M-Files provides you with robust version control that allows users to manage documents efficiently.

But also when keeping track of versions is important, such as in various compliance situations, version control gives grip.

  • Searching for correct version can be time-consuming
  • No insight into modification history of a document
  • Inconsistency in versions
  • Mistaken versions

Versioning capabilities

Avoid misunderstandings about different versions, changes and more thanks to:

Check-in and check-out

Thanks to this functionality, you easily keep track of when and by whom a document is edited.

Preserve old versions with rollback

All previous versions are stored 'below' the latest version to create a history of versions. It is easy to revert to an earlier version.

Change log

A comprehensive change log that tracks usernames, timestamps, comments and more. See at a glance what has been changed by whom and when.


Support for co-authoring to enable simultaneous editing by multiple users. Offline features that enable controlled editing even without network access or internet connection.

Major and minor versions

M-Files offers the possibility of working with different types of versions, namely major and minor. Version numbering and distinction between the different versions is done automatically.

Advantages of version control

Working together at the same time

Projects are becoming increasingly complex. This means that increasingly, several people have to work on the same document, without having to worry about whether the document will be unnecessarily duplicated. Or whether it will be accidentally overwritten.

Using M-Files prevents this because there is always only one workable version of a document. Other versions are stored in the history.

Think of it as a pile, the right document is always on top.


When a document undergoes multiple changes or mutations, it can be important to understand the change history.

M-Files offers a comprehensive log where really everything (change, date, people, etc.) is tracked and displayed in an overview.

In this way, the document life cycle is easy to see.

Single point of truth

When you are not sure if you are working with the correct version of a document, information may be incorrect. This has potentially disastrous consequences.

With version control, you can always be sure you are working with the correct information.

No human intervention

Organising versions no longer requires human effort, as new versions are updated automatically. This automation prevents errors.

Manage documents & information like never before.

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