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Discover for yourself the advantages of document management with M-Files.

Document management software

Manage documents in one system

Document management software is rarely the core business of an organization and yet employees spend a lot of time managing and controlling documents. With M-Files you can automate document management in a simple and efficient way, so information starts working for you instead of the other way around.

Why document management software?

Seven important reasons to choose a document management system:

  1. Eliminate paper
    M-Files allows you to store your data in an electronic format, making paper versions superfluous.
  2. Find quickly
    With M-Files, you can find documents quickly and efficiently, even between different systems and other storage locations.
  3. Maintaining document versions
    Track all changes, see who edited the content and easily roll back to a previous version when needed.
  4. Add workflows to documents
    Automate office work with workflows that support your business processes and let your employees focus on tasks that add real value.
  5. Location independent document management
    Forget the location of a document, folders become superfluous because M-Files is all about ‘what’ and document and not where it is stored.
  6. Metadata are the future
    M-Files uses a metadata approach to document storage, which means an unlimited number of possibilities in managing, securing and finding documents.
  7. Documents available anytime, anywhere
    With M-Files you can access all documents from the organisation on all screens and devices, even without the internet.

Document management software protects documents and controls access

In any company, you need to ensure that the right people have access to certain documents. Managing user and access rights in a traditional folder structure requires resources and manual work, especially when changes take place in the organization.

The M-Files document management software provides a better and effortless way to manage document access.

The access rights in M-Files are dynamic and based on metadata. Rights can be based on different criteria, such as document type, the project or file to which it relates or the status of the document. When changes occur within the organisation or departments, the rights also change automatically. Documents are therefore always available to the right people.

With document management software you can find documents at lightning speed

Storing documents so that your colleagues can find them can be quite a job. It is impossible to know whether your colleague has saved the contract in the customer folder, project folder or in the contract folder.

In M-Files, documents are always stored in the same safe and described with metadata attributes. Instead of selecting the folder, you just need to know what type of document you are saving and link it to the right customer or project.

You can organize the content by creating dynamic views that display the documents and other information based on selected criteria: by customer, by project, by expiration date, by document type or by author, for example. The shortcut to your “Last Documents” allows you to find the documents you have worked with very quickly. In addition, all content is indexed for full-text search.

This makes M-Files the document management software that ensures that you will never spend any more time searching for documents.

Always the latest and correct version thanks to a document management system

In a traditional folder-based environment, managing document versions can be a daunting task. One version is in the network folder, one in your email inbox, one on someone else’s desktop and so on.

With the M-Files document management system you always have a single current version of each document. Everyone works with the same version and the version history is automatically saved. So once you’ve found the document you need, you always know it’s the latest and correct version.

Smart sharing and easy collaboration

With M-Files, collaborating and sharing documents with colleagues, partners, customers and other external parties is simple and efficient.

You can share a link to the file in M-Files without having to send an actual copy of the file, ensuring that everyone has access to that one, common version. These links can even be shared with external people who don’t have M-Files.

Integrated collaboration tools, such as annotations, make co-authorship simple and efficient. And you can use any device, even mobile, to collaborate on documents.

Support for all types of documents

M-Files supports all document formats ranging from Microsoft Office files to the most common image formats and AutoCAD files.

M-Files is also integrated with Microsoft Outlook, allowing you to store your business-critical emails and attachments for long-term storage.

Automate document workflows

Document management is typically a business enabler and not the core business itself. Therefore it is useful to automate processes as much as possible to create extra time for employees.

The M-Files document management system ensures that you no longer have to bother with information, but that information will work for you.

You can set up automatic workflows to support your business processes and let the system take care of the entire document management lifecycle.

Documents always on any device

Managing documents is not always easy outside office hours.

M-Files works on any device, so you can use your mobile device to access and work with documents in, for example, network folders. Unparalleled access to relevant information via M-Files provides flexibility in your business processes, even if you are not connected to the Internet.

Benefits of document management software

Manage projects and documents smartly with M-Files for project management. Discover how M-Files takes project management in your organisation to the next level.

All types of documents

M-Files supports all document formats ranging from Microsoft Office files to the most common image formats and AutoCAD files.

M-Files is also integrated with Microsoft Outlook, allowing you to store your business-critical emails and attachments for long-term storage.

Automate workflows

Document management is typically a business enabler and not the core business itself. Therefore it is useful to automate processes as much as possible to create extra time for employees.

The M-Files document management system ensures that you no longer have to bother with information, but that information will work for you. You can set up automatic workflows to support your business processes and let the system take care of the entire document management lifecycle.

Anytime, anywhere

M-Files is suitable for any device and screen so you always have project documentation at hand. Even without an internet connection.

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