Safety you can rely on

M-Files offers robust security techniques such as market-leading access control features, audit trails, federated authentication, encryption during data exchange and storage, intrusion detection, data loss prevention, high availability and much more.

Complete control over access and permissions

Automatic permissions based on metadata: M-Files offers a patented and revolutionary approach to managing access based on the context of information and documents.

Safe and accessible at the same time

It is essential to keep information secure, while ensuring that everyone in the organisation has access to the files and information they need.
A clear access policy is only effective if users adhere to it.
In M-Files, access rights are determined automatically and dynamically based on metadata.
Automate data security and accessibility for all users.
Ensure that the access policy is always adhered to.

Dynamic organisational permissions

It is essential to keep information secure, while ensuring that everyone in the organisation has access to the files and information they need.
A clear access policy is only effective if users adhere to it.
In M-Files, access rights are determined automatically and dynamically based on metadata.
Automate data security and accessibility for all users.
Ensure that the access policy is always adhered to.

Information and context through permissions

M-Files allows you to set access rights for:
- Complete classes of documents and information objects.
- Individual documents and objects.
- Different versions of the same document or object.
M-Files supports assigning roles with different access levels.
- Example: vary access levels for different users or user groups, such as managers.

Less pressure on IT resources

Manually configuring employee access rights to corporate information should not be a concern.
M-Files eases the burden on IT resources.
Allows people closest to the operations to easily adapt the system to their needs.

Encryption

M-Files offers encryption of the very highest level so that no one gains unauthorised access to your information.

M-Files encrypts network communication between M-Files clients (M-Files Desktop, M-Files Web and M-Files Mobile) and M-Files Server via HTTPS, RPC, VPN and IPSec
M-Files encrypts data with an AES-256 algorithm (compliant with FIPS 140-2 standard)
M-Files supports database encryption via Microsoft SQL Server Transparent Data Encryption (TDE)

Audit trail

M-Files provides built-in audit trail functionality to record important events and changes:

Automatic registration of object changes, such as creating, modifying and deleting objects
Information on who carried out which actions and exactly when it happened
Tracking login and logout, password changes and user group changes

Authentication

Applying strict password policies, such as required password complexity and expiration rules, is a good way to strengthen the security of your data. You can further strengthen the data security of the authentication process with federated authentication, multifactor authentication and pre-shared key authentication within M-Files. M-Files supports authentication via any SAML V2.0 and OAuth 2.0 compatible Identity Provider (IdP).

Prevent data loss at all times

M-Files offers comprehensive out-of-the-box technology to prevent data loss.

Device loss does not equal data loss

We provide support to help you protect data on individual employees' devices. Since all data in M-Files is securely stored on the server or in the cloud, no data is lost if an employee loses a laptop or fails to return a device when leaving the organisation.

The most reliable and independent backups

M-Files Cloud Vault users need not worry about creating backups of their data. M-Files provides remote copies and independent storage. For on-premises deployments, we offer best practices to ensure backups of your data.

No backup, no problem

Easily control which users can delete documents and data. Deleted files and data can be quickly restored without backup.

Follow all

View a change log of each version of a file that shows which user made changes, when they were made and other information about the document lifecycle.

Safe check-out

Check-in and check-out functions, so you can track when a file is edited and who makes changes.

Keeping old versions

Saving old versions and the ability to revert to previous versions is built into M-Files by default.

High availability you can rely on

Thanks to M-Files, you don't have to worry about the availability of your data.

High network availability

The M-Files Cloud Vault servers are hosted in Microsoft Azure data centres. The network in these data centres contains no single points of failure. In addition, numerous technologies are used to proactively monitor latency and load in the network.

Data replication

For rapid recovery from hardware failures or other emergencies, M-Files supports vault replication in alternative geographical locations. In the M-Files Cloud Vault, data is replicated multiple times and automatic failover mechanisms are deployed when recovering from hardware failures without any data loss or downtime.

Failover solutions

M-Files Server can run on widely used virtualisation platforms, such as Microsoft Hyper-V and VMWare vSphere Hypervisor, This allows you to benefit from the high availability features of these platforms. The M-Files cloud server automatically switches to a secondary failover if the primary failover fails.

On the way to ISO 9001:2015 certification

Do you want to achieve ISO 9001:2015 certification? The ISO whitepaper tells you how to do this easily with M-Files.

Download ISO white paper