1. User-friendly and familiar interface
M-Files integrates directly with the Windows interface and can therefore be found in Office 365 applications, as well as in the Windows Explorer interface. You access documents as usual and drag and drop them to and from M-Files in seconds, just like a hard drive. And with efficient local-caching, files can be opened quickly, even with slow and unreliable network connections.
2. Lightning-fast implementation
M-Files is easy and quick to implement. Whether you choose to implement the system on your own, or use the services of a M-Files partner for implementation, you will be up and running in no time.
Once implemented, you easily customise M-Files and M-Files grows with the changes within your company, without the need for special IT staff. M-Files is also available in the cloud, eliminating the need to purchase and configure your own server.
3. Eliminates document chaos
Avoid version issues and stay compliant with features such as check-in and check-out, old version retention, change logs and automatic version naming and numbering options.
4. Improve collaboration thanks to smart workflows
Facilitate collaboration through co-authoring or design advanced workflows for automating key business processes. M-Files facilitates collaboration with teams consisting of both internal staff and external partners with features such as check-out/check-in, co-authors for simultaneous editing, and publishing and intelligent data replication in the cloud.
5. Safety above all else
Control data visibility by hiding sensitive documents while keeping everything in one location. So everything is there, but only what you want to see is shown. You can also configure permissions to limit human error, schedule automatic data backups and even integrate with Active Directory.
6. Location independent
View, create, edit and save documents anywhere - including in offline mode or on mobile devices - including automatic synchronisation.
Remote connections with M-Files are unprecedentedly fast.
You can even set up web access to allow anyone anywhere to access M-Files, including Mac and Linux users.
7. Integrate seamlessly with existing applications
M-Files is an open platform and integrates with all Windows applications, including Office 365, CAD, accounting and inventory solutions, ERP systems, CRM systems and every other application imaginable.
Access data vaults with standard file commands such as 'Open' and 'Save As' in the Windows interface.
M-Files also supports all file formats, such as standard Microsoft Office documents including Word and Excel, PDF files, CAD models and drawings, images, scans of paper documents and e-mails and attachments.
8. Unlimited possibilities with metadata
The advanced metadata-driven architecture provides a highly flexible environment that allows you to customise the system to the specific needs of your business. You choose the document and information types you want to manage, and the properties - or metadata - you want to track. Literally any object type can be created and managed, not only documents, but also, for example, projects, customers and contacts, and even industry-specific objects such as cases, audits and files.
M-Files also supports relationships between documents, documents with multiple files, document collections and templates.
9. Find documents and information faster than ever
Find the right documents and information easily and quickly thanks to various search options.
Search by metadata, keywords, full-text file content or both. With productivity-enhancing features such as dynamic filters and sorting functions that ensure you find the right information at lightning speed.
Whatever you are looking for, M-Files will always show you the results based on relevance.
M-Files puts an end to chaotic folder structures with metadata-driven dynamic views that act as reusable custom "searches" that allow documents and other information to be displayed in multiple locations without creating confusing duplicates.
10. Configurable system with high connectivity
Create an active link to external data sources such as CRM, ERP, accounting and billing systems, or import and link files from existing network drives. You can also scan paper documents, import e-mail messages from your mail server or use the M-Files API for special integration needs.