Information, in all its forms, is the lifeblood of an organisation. Yet information on a network drive is not utilised as such. Information has value only when it is filtered and can be used for decision-making. With a storage location such as a network drive, this can be problematic.

To make the right decisions, employees need easy access to the right information, at the right time. That way, employees can use information to make decisions that are smarter, faster and safer.

With intelligent information management, organisations realise that, even with a network drive.

Intelligent information management makes information valuable

Intelligent information management allows you to distinguish between business-critical data and clutter. It allows you to automatically link data to the right context and add metadata tags to content. It allows you to manage information stored in a system or repository from a single interface. This interface allows employees to work from the office, home or at the customer's premises. 

In doing so, you automate workflows and processes related to this information. In this way, organisations very quickly move from a tangled content chaos to a content cockpit with full control.

The result for the organisation is competitive advantage. You know when and how to react as an organisation and can act proactively more often. You can provide better customer service with up-to-date information for all employees. All this is even more relevant in today's age where employees, customers and partners can work anywhere. 

Connect M-Files to your network drive

With intelligent information management, you can easily extract more value from the content stored on a shared network drive.

Many organisations have documents and other information stored in network folders. The amount of data has grown over the years. There can easily be millions of documents in those folders, with duplicates and different versions of the same content. 

Finding information easily and quickly is not possible this way.

To create order in this content chaos, you connect M-Files to the storage location, in this case the network drive. This can be done either on-premises or at cloud locations such as SharePoint.

M-Files then scans the network drive and recognises shapes and patterns of the information to organise it smarter. For example, M-Files can detect and classify Personally Identifiable Information (PII).

Thanks to intelligence, M-Files can metadata content quickly, making information easily accessible and manageable.

Everyone gets access to the same document, but in their own context, provided the person appropriate permissions has. Thus, finding information becomes intuitive and only authorised people can access it.

Even automatic workflows can be assigned to documents to ensure that it is processed according to the organisation's guidelines and in line with business processes. 

Automatic duplicate detection ensures that you do not accidentally save the same document that your colleague has already saved, but that you continue to use the only and correct version.

Want to see these features for yourself? Download M-Files for free and try it out!