Information is vital for any organisation, but at the same time it also poses a risk.

Much of an organisation's (most sensitive) information is contained in documents that employees have to store, process, manage and share every day.

As cyber attacks continue to proliferate and become more sophisticated, companies need more powerful document risk management solutions. Solutions that counter the risk of external and internal threats. And can minimise careless handling of valuable documents and sensitive data.

M-Files can help. As an intelligent information management platform, M-Files offers AI-based technology that makes it easier to:

• Manage documents effectively
• Ensure compliance with policies and regulations
• Keep sensitive information in documents secure and controlled

3 tips for minimising information risk

When considering a risk management solution, you should choose technology that helps manage the following three most critical tasks:

Ensuring visibility

It is difficult for an organisation to protect information if you:

• Not knowing what information is in the organisation
• Where which information is located
• Who uses what information
• And what individual risk each piece of information poses

Many companies are hampered in this by the fact that systems are separate. This then creates data silos that limit the visibility of information.

What an organisation needs is insight into ALL information, data and documents. Regardless of system, silo or application. Without visibility, there is no security.

So crucial for risk management is a central place that provides this insight as a true content cockpit.

Maintaining control

The ability to control how employees access and use information is essential for risk management.

Employees create, share, process, store and manage countless documents every day, many of which contain sensitive information.

As an organisation, you need to maintain control over how documents are created, stored, archived and managed throughout their lifecycle.

Controlling who has access to which documents is essential, as is the ability to track how documents have been opened, modified and managed.

Maintaining flexibility

As industries and markets constantly evolve, organisations need solutions with built-in flexibility.

The right technology should be able to easily adjust permissions and information access when staff changes or new rules are introduced.

Minimise risk with M-Files

M-Files provides a platform that can simultaneously serve as an enterprise content management system, a compliance management solution and document management software. With visibility, control and flexibility, M-Files provides all the capabilities needed for a superior risk management solution.

M-Files enhances content visibility by taking a different approach to the way documents are stored and organised.

Instead of a costly data migration to a central repository, M-Files creates connections to documents wherever they are in the organisation. In SharePoint, in network folders, in CRM systems, in file sharing services or in other business applications, platforms and systems.

M-Files' AI-based technology automatically analyses each file and provides it with metadata describing what it is, who created it and the workflow it is part of.

By organising files based on metadata - rather than in locations within a traditional folder system - M-Files makes it easy for employees to connect to their data within seconds. Much smoother because they no longer have to remember where a document is stored or what it is called.

As a result, M-Files provides a unified view of all documents and information within an organisation. Automated workflows increase control and efficiency, while M-Files' metadata-driven approach provides unparalleled flexibility to generate and store files in any system and IT environment without creating data silos.